Accounting Services
Comprehensive Financial Reporting for Homeowner Associations
Monthly and annual financial reporting is streamlined by HOA Accounting Services. This service simplifies the CPA annual review process and minimizes their workload. The standard reports offered encompass various essential financial aspects:
1. Balance Sheet for both Operating and Reserve funds.
2. Operating Income and Expense compared to the Budget.
3. Reserve Income and Expense compared to the Budget.
4. Actual Income and Expenses spread out over 12 months.
5. Aged Delinquency report.
6. Check History report.
7. Bank Statement Reconciliations.
8. General Ledger report.
These reports are designed to be clear and easy to understand, providing all the necessary tools for the Association Board of Directors to effectively fulfill their fiduciary responsibilities.
Monthly Invoicing and Accounts Receivable Management
We offer efficient support for managing the association's accounts receivable, ensuring clarity and timeliness in communication with directors and managing agents. Our services include:
1. Sending courtesy statements to notify owners of their account balances and assessment due dates.
2. Providing online access for homeowners to view their accounts and make payments via e-check or credit card.
3. Recognizing the critical importance of prompt assessment payments for the association's operations and actively addressing delinquent assessments through collection efforts.
4. Reducing accounts receivables through various means, including monthly homeowner billing statements, lockbox services, convenient "Auto Pay" options, collaboration with collection agencies, on-demand balance inquiries, and sending late payment reminders to homeowners.
For assistance with billing inquiries and accounts receivable, our customer service is available from 9:00 a.m. to 4:30 p.m. PST. You can reach us toll-free at (844) HOA-FEES or via email at accounting@3state.net.
Automated Payment through Direct Debit
Make it easy for your association members to stay current with their assessment payments. Tri-State Enterprises offers a hassle-free solution for electronically debiting monthly assessments directly from personal bank accounts, backed by the security of the National Automated Clearing House (NACHA). Our advanced automatic payment system ensures precise collection of the outstanding balance and automatically terminates when the property is transferred.
Ready to sign up for our complimentary Direct Debit automatic payment service? Just complete the Direct Debit form provided below and send it to Tri-State Enterprises at 2133 Leghorn St, Mountain View, CA 94043 or email it to accounting@3state.net.
Access the Direct Debit authorization form here.
Member Access Portal Online
Gain Simple Access to Accounting and Association Information through Our Online Member Portal
Our Online Member Portal offers a user-friendly platform for both members and directors to access up-to-date accounting and association information effortlessly. Here's what you can do:
For Owners:
- View your precise account balance.
- Access your recent payment history.
- Make payments conveniently using e-check or credit card.
For Managers and Board Members:
- Access membership information.
- Share important community documents for download, including newsletters, meeting minutes, governing documents, and announcements.
Experience seamless access to all the information you need in one place with our Online Member Portal.
Online Accounts Payable Management Solutions
Our online accounts payable service simplifies the entire process:
1. Invoice Scanning and Digital Storage: We scan and digitally store all invoices for instant access through our online payables lockbox service.
2. Online Approval: Managers and Boards can conveniently approve payments online.
3. Direct Mailing: Checks are sent directly to vendors.
4. Robust Search Capabilities: Use powerful search functions to find historical payments based on date ranges, vendors, or expense accounts.
5. Emergency Payment Service: We offer emergency payment options for situations requiring immediate attention.
6. Compliance Assurance: We ensure compliance with Federal and State reporting requirements, including IRS 1099s, IRS 1096 returns, Employment Development Department DE 542, and Board of Equalization Use Tax returns.
For assistance, our Accounts Payable department is available from 9:00 a.m. to 4:30 p.m. PST. You can reach us at (844) HOA-FEES or via email at ap@3state.net.
Comprehensive Real Estate Transaction Services
Efficient Access to Association Information through HomeWiseDocs
To access essential association documents, certifications, insurance details, residency ratios, and requests, we rely on HomeWiseDocs.com, which offers:
- Up-to-Date Information: HomeWiseDocs.com provides the latest information for the associations we manage.
- Easy Payment: Conveniently pay using a credit card.
- 24/7 Online Access: Immediate access to requested documentation, available around the clock.
If you require assistance with the HomeWiseDocs website, you can reach their customer service at (866) 925-5004.
For inquiries related to our Escrow department, please contact us between 9:00 a.m. and 4:30 p.m. PST at (844) HOA-FEES or via email at escrow@3state.net.
Need more information?
We are happy to provide more information with regards to working with us.